About the Role
As Senior Administration Coordinator, you will be the operational backbone of our office, overseeing day-to-day administrative functions, supporting senior leadership, and ensuring the smooth coordination of internal processes.
This role suits a detail-oriented professional who thrives in a fast-paced environment, takes ownership of their work, and brings a polished, service-minded approach to everything they do.
Key Responsibilities
- Oversee daily office operations and administrative processes, ensuring efficiency and consistency across the firm
- Provide high-level administrative support to senior management, including calendar management, travel arrangements, and meeting coordination
- Prepare, format, and proofread correspondence, reports, presentations, and other business documents to a professional standard
- Coordinate scheduling of internal and client meetings, including logistics, agendas, and follow-up actions
- Maintain accurate filing systems, records, and databases in line with company policies and confidentiality requirements
- Coordinate incoming and outgoing correspondence, couriers, and document distribution, ensuring timely handling and accurate record-keeping
- Develop and maintain administrative procedures, templates, and trackers to support consistent office operations
- Assist with basic finance administration, such as expense reporting, invoice processing, and coordination with the accounts team
- Plan and coordinate company events, client functions, and team activities
- Act as the first point of contact for visitors and incoming inquiries, representing the firm with professionalism
- Identify opportunities to improve administrative workflows and implement best practices
Qualifications & Experience
- Proven hands-on experience in a similar role; a qualification in Business Administration, Management, Finance, Banking or a related field would be an added advantage
- Minimum 8–10 years of administrative experience, with at least 2 years in a senior or coordinating capacity, preferably within professional services, advisory, or financial services
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management systems is an advantage
- Excellent written and verbal communication skills in English; Arabic is a plus
Key Competencies
- Exceptional organizational and time-management skills with the ability to prioritize competing demands
- High level of discretion and professionalism when handling confidential information
- Strong interpersonal skills and a collaborative, service-oriented mindset
- Proactive problem-solver who anticipates needs and takes initiative
- Meticulous attention to detail and commitment to quality
- Willingness to travel within the UAE and abroad if required
- Adaptability and composure under pressure
What We Offer
- Competitive salary package commensurate with experience
- A professional, collaborative work environment
- Hands-on experience across diverse industries and international markets
- A healthy work-life balance
- A culture that values initiative, ownership, and recognition of contribution
- Exposure to senior leadership and a broad range of business functions